I Think It’s Safe To Say That Most Of Us Are Of
The Opinion That There Are Just Not Enough Hours In The Day.
There are two ways to get more hours: never sleep, or become a scheduling pro. Sleeping is a must, so you need to become a scheduling pro. Here are four tips that will make you more productive without needing to become a zombie:
- Reschedule Cancelled Events
Your schedule should not be so tight that things can’t be shuffled around. If something was important enough to put on your schedule in the first place, then you should find time to reschedule it. This allows for flexibility in your schedule without risking dropping the ball somewhere.
Knowing how to prioritize calendar items is key. Higher priority items go first and then let the lower priority items fill in the gaps. Don’t auto-schedule anything. Even if something is a weekly occurrence, make sure to schedule it with intent each time. If it isn’t important then don’t add it to your calendar.
- Leave a Buffer Between Appointments
As professionals, we often try to do too much and overbook our schedules. Often our appointments are back to back leaving no time to prepare in between. Rushing to appointments without allowing yourself time to prepare is like running into a test without studying. You may barely squeak by, but you could have nailed it had you studied. Meetings are no different. Get the most from your appointments by blocking out time between them to prepare.
- Don’t Forget to Breathe
When we go nonstop, we run the risk of burning out. As busy as you are, it is important to allow yourself time to breathe. In fact, taking breaks is so important that you should actually schedule them. This way you are less tempted to fill the time slot. Make time to refresh, re-energize and refocus!
I know you are busy, but take these tips to heart. There is a difference between being busy and being productive. These tips will help you to optimize your calendar & become a pro scheduler.